Search Middlesex County Phone Directory

The Middlesex County phone directory is your guide to local government offices, public agencies, and key contacts in one of New Jersey's largest counties. New Brunswick serves as the county seat and houses the main clerk's office on the fourth floor at 75 Bayard Street. With over 860,000 residents, Middlesex County offers many public services that you can reach by phone. This directory lists the numbers you need for the county clerk, courts, and records offices. Use the Middlesex County phone directory to connect with the right department on your first call.

Middlesex County Clerk Contact Numbers

Nancy J. Pinkin serves as the Middlesex County Clerk. The Deputy County Clerk is Zusette Dato. Their office is on the fourth floor of the County Administration Building at 75 Bayard Street in New Brunswick. The mailing address is P.O. Box 1110, New Brunswick, NJ 08903. Call the main line at 732-745-3827 or fax 732-745-3642. Office hours run Monday through Friday from 8:30 AM to 4:00 PM.

The County Clerk is a constitutional officer elected for a five-year term. The office records deeds, mortgages, and property liens. It also processes passports and photos, handles notary public commissions, manages vote-by-mail ballots, records DD214 military discharges, and issues veteran and county ID cards. The clerk registers trade names, conducts wedding ceremonies, and maintains tax maps, filed maps, and historical records. For e-recording of real estate documents, call 732-745-3151. This phone directory line connects you to the Middlesex County electronic recording team.

The Middlesex County phone directory also includes the Deputy Clerk at (732) 745-3828 for OPRA requests and records questions.

Note: Office hours for specific services may vary. Call ahead to confirm before your visit to the Middlesex County clerk.

Middlesex County Land Records Search

Middlesex County keeps an extensive set of land records. Deeds go back to 1784. Mortgages date to 1766. The online land records portal provides access around the clock. You can search by name, document type, recording date, book and page number, or instrument number. The system supports wildcards and partial name searches to catch different spellings.

Online coverage starts at 1929 for deeds, 1950 for mortgages, and 1958 for other documents. Records before these dates must be searched in person at the clerk's office or through the New Jersey State Archives. The State Archives hold deeds from 1784 to 1901 on 91 reels of microfilm. They also have mortgage records from 1766 to 1861 on 14 reels. An ancient deeds collection covers 1877 to 1942 with property transfers that may not appear in the standard series.

All recorded documents in Middlesex County include a Recording Data Cover Page as required by N.J.S.A. 46:26A-5. This page shows the instrument number, book and page reference, recording date, document type, party names, property block and lot numbers, municipality, and sale price.

Public access terminals are available at the clerk's office for in-person research. Staff can help you learn the search system, but they cannot do title searches for you. Scanned images of recorded documents are stored in PDF format for easy viewing.

Middlesex County Recording Fees

Middlesex County charges set fees for recording property documents. The first page of a deed costs $40.00. A mortgage first page is $30.00. Each extra page adds $10.00. Amendments, assignments, and releases each cost $40.00 for the first page. There is a $6.00 indexing fee per name after the first five names on a document.

Copies of recorded documents cost $2.00 per page when made by staff. Certification adds $10.00 per document on top of the copy fee. Self-service copies are $0.05 per page for letter size and $0.07 per page for legal size. A mortgage may be canceled on the original recorded document for a flat fee of $20.00 each. Pages larger than 8.5 by 14 inches add $10.00 per page. Make all checks payable to "Middlesex County Clerk."

Under the Open Public Records Act (N.J.S.A. 47:1A-1), the Middlesex County Clerk must respond to records requests within seven business days. Electronic records sent by email are often free. Standard OPRA copy fees are $0.05 per letter-size page and $0.07 per legal-size page. Special service charges may apply for large or complex requests but must reflect actual direct costs as outlined in N.J.S.A. 47:1A-5.

Note: Cashier's checks or money orders are not required for standard recordings at the Middlesex County Clerk's office.

Phone Directory for Middlesex County Services

Beyond land records, the Middlesex County phone directory covers several other public services. The clerk processes U.S. passport applications at the New Brunswick office, with extended hours until 6:00 PM on Tuesdays for passport services. Routine passports take 7 to 10 weeks. Expedited service cuts that to 3 to 5 weeks. Passport photos are available on-site.

The office also maintains naturalization records that document how immigrants became U.S. citizens. These are valuable for genealogical research. The clerk archives three reels of Civil War records from 1861 to 1865 and three reels of veterans' grave reports from about 1790 to 1940. Veterans can record their DD214 discharge papers free of charge and get certified copies to use for benefits.

The NJ OPRA Portal lets you submit records requests to Middlesex County offices online. This system covers over 1,250 agencies across New Jersey. The Government Records Council serves as the appeals body if a request is denied. You can also use the New Jersey State Library for legislative histories and other research tied to Middlesex County.

Middlesex County Public Records Access

The clerk's office contains a public records room with land records, maps, and other filed documents. Researchers can visit in person to search items not yet digitized. The New Jersey State Archives also hold petitions and papers relating to the Middlesex County courthouse and county governance from 1760 to 1858. These historical records show how the county was formed and managed.

Common requests through the Middlesex County phone directory contacts include:

• Deeds, mortgages, and lien documents
• Certified copies of recorded instruments
• Naturalization and military records
• Trade name registrations
• Voter registration and election records

Under OPRA, anyone can request Middlesex County records without giving a reason. The common law right of access also applies. It predates OPRA and may cover records even when OPRA exemptions are in play. Requests do not require an official form, but they must be in writing with enough detail to identify the records. The Middlesex County Board of Elections is at 26 Kennedy Blvd, Suite B, East Brunswick, NJ 08816 for voter matters.

Note: The Middlesex County Clerk's office maintains records going back to 1784, making it one of the oldest record sets in the state.

Cities in Middlesex County

Middlesex County has 25 municipalities. All are served by the county clerk in New Brunswick. Use the Middlesex County phone directory to find the right contact for records from any town listed below.

Nearby Counties

These counties share borders with Middlesex County. Use their phone directory pages if you need contacts or records from a neighboring area.